I’ve been getting back into the writing groove over the past few weeks. Often though, I tend to keep searching for the ideal app that will help me be productive and write more often. Usually the criteria is an app that allows me to write across devices — iPhone, iPad or macOS. The thinking behind this is that I’ll be able to write wherever, whenever.
However I’ve discovered that the ultimate app for my writing is actually not an app at all.
Analog writing — writing with my Sonnet fountain pen into my Moleskine notebook, is the best way to keep me focussed and connect more with the actual content. At this point my focus is writing for myself, to explore a host of ideas that are clamouring in my head. Writing by hand is also a nice way to reconnect with my thoughts and ideas, to stay disconnected from the chatter of the digital world, and to actually be present in the act of writing.
This doesn’t mean I’m not discounting the digital writing world — I’ve expressed my undying love for Scrivener and I will continue to use that as my app of choice for long-format writing (I’m currently planning a long-term writing project for which Scrivener will be invaluable, as usual). But for now, for me, the ultimate writing app is my Parker Sonnet and a notebook.
Most architects will be familiar with the concept of BIM. Basically, BIM software allows you to manage an entire building design mostly within a single app – so from a single 3D model you can get all the drawings, specs, details, everything co-ordinated and synced (I’m obviously grossly over-simplifing this; I’ll be posting more about BIM, one of my key areas of interest, soon). But the reason I begin this post with BIM is because I think I’ve found a writing tool that, in a way, mimics those organisational characteristics of BIM.
Scrivener is an app I’ve been using for years now to manage my writing projects. I still think it’s one of the best-in-class apps for managing monstrous writing tasks – of which the architectural design dissertation is such a beast. For architects (who are generally more visually-inclined), writing is indeed a step outside our comfort zones. Scrivener, then, is like a gentle friend that guides you through the treacherous waters of design research, writing, and data collation that are the three heads of the design dissertation Cerberus.
Why bother with yet another piece of software when we’ve already got Microsoft Word to handle writing, I hear you ask? Well, where MS Word is a generally acceptable word-processor, Scrivener is a full-blown writing suite. With Word, you can get away with writing a short piece of text, like an essay. But navigating the long chapters of a dissertation – where there are thousands of words per section – can become extremely painful. You end up losing your place, you can’t always see the full structure of the project, your research has to live in a mess of folders… it’s a nightmare, in my opinion.
Scrivener, by contrast, is like BIM software: you can choose to see either the project in its entirety, or you can break it down into its smaller chunks and work on the little details (scrivenings, in this case). One of the best things about it is that you don’t write everything in a single document; you have a Scrivener project, but this is actually made up of a series of smaller files, like text files (which become your manuscript), images, notes, even whole web pages that form part of your research folder.
You organise things into folders (and it comes with a plethora of great project templates to get started; I’ve customised one of them to suit my theory and technical papers assignment in a fashion that works well for me).
Then you can set up your structure, and this is what I really like about Scrivener: it gives you some great ways of organising your writing project into the various chapters and sections. You can either use a virtual “corkboard” (like tacking a series of index cards to a board, but in the digital way), or a great outliner (which I used to put the structure of my papers together).
Everything is organised on the left panel in what’s called the “binder” – think of this as a virtual ring binder that’s highly-organised and contains literally everything you need and are working on: your manuscript, that contains the chapters and sections of the dissertation, your research, images, web pages, ideas, quotes… it’s all there.
The writing environment itself is great; there’s no distractions, and you can even go into a full-screen mode that dims everything on your desktop so it’s just you and the words on an empty, uncluttered screen.
Scrivener also allows you to set project and session targets, so you can visually (hey, this one’s for you, designers!) track your progress. It’s a great feeling when you’ve reached your session target for the day, and often I find myself wanting to push further for that day, just to nudge closer to the final project target goal.
Scrivener + Architecture Writing = 🙂
I mentioned that architects are visual people; our written work reflects this as we’re expected to have images and drawings that are referenced in text to support our arguments. Scrivener deals beautifully with this: you can set an image as the reference for a card in the Corkboard view – which is great to get ideas flowing around a certain topic or case study.
The binder-style organisation of Scrivener also allows you to keep maps and other images well-organised in folders. You can have these opened as “Quick Reference” windows that float next to your writing, so you can see them while you write. This allows you to stay focussed on the writing, and worry less about formatting and images jumping all over the place (something Word is notorious for).
So how does Scrivener fit into an effective workflow for large-scale writing projects? I see Scrivener as a writing studio (much like a BIM authoring tool, where you use it to author the design, but then take that into other tools like Photoshop to further refine the presentation). With Scrivener, I can just focus on getting the draft done; it helps me to structure complex ideas and write in a non-linear fashion (so I can quickly jump between sections as ideas come to me, without worrying about intensive scrolling through thousands of words).
For referencing, I use EndNote. Like Scrivener, EndNote allows me to see all my references together, and I can easily switch referencing styles if needed. When I want to reference something, I simply drag (or copy) that reference from EndNote into Scrivener, placing it where it needs to be in the text. The reference will look a little weird – EndNote uses a strange code system to identify text as references. (This gets fixed later, as you’ll see…)
My preferred workflow is: Scrivener (draft writing) –> Word (text-style formatting) –> InDesign (presentation and layout
Going from Scrivener to Word
Scrivener can export to a host of formats, including Word. What I’ve found, however, is that the formatting styles don’t translate very well.. For this reason, I’ve found some easy to use methods to get your draft out of Scviener, into Word, ready for formatting and bringing in to InDesign for page layout and presentation.
The problem is that you need a Word file to bring into InDesign, and to ease the formatting hassle, your Word file should be correctly formatted with styles (headings, body text, quotes etc). This allows you to quickly apply the correct fonts and styles to different kinds of text. There’s a simple go-around for this: simply export form Scrivener using a custom compile setting (see below), open the resulting Word file, then run a macros (see below) that will automatically convert the Word file into the correct styles which you can use in InDesign later.
Go to his website (link above), and download the compile setting for Scrivener; this is a .plist file that you can easily import into Scrivener at the Compile window. This will output your manuscript in a format that can be easily styled with MS Word styles (headings, body, quotes etc).
Copy the macros code, following his instruction, and place it in the Word macros editor. (Macros is just automated actions, and in this case, the instructions you’re copying into Word will allow you to easily convert your Scrivener export to the correct Word styles).
Run the Macros (Tools -> Macros -> Macros…, select “FormatScrivener”, click “Run”).
Voilà! Now, all you need to do is go to the EndNote tab in Word, and turn “Instant Formatting” on. All your references will be correctly formatted baed on your selected referencing style; a bibliography is also auto-generated at the end of the document and you can even switch between referencing styles on-the-fly. How cool is that!?
I really think Scrivener is one of the best tools out there to help navigate dissertation writing. It keeps you organised, and allows you to be flexible in how you manage such a large-scale writing task. Yes, my workflow might appear a little convoluted. But there is a method to this madness: Scrivener allows me to write the way I want to write, without the messiness and annoyances that come from working in Word. EndNote allows me to keep the referencing streamlined and organised, and everything comes together in Word, which is simply a go-between from raw text to the formatted product in InDesign.
Scrivener is available for macOS, iOS and Windows; it’s well worth the $45, and there’s a free trial as well. It’s developed by the wonderful people at Literature & Latte – click here to find out more.
Disclaimer: this is in no way a product endorsement of Scrivener; I’m simply a long-time fan of the software and thought it might be useful to any architecture students out there curious about ways to navigate design dissertation writing.
The modern writer sits at the intersection of the digital and the analogue. Both sets of tools have their equal power in enabling the writing process.
Throughout my (short) writing career, I’ve walked the fine line between digital and analogue tools to facilitate getting words out of my head and into the world.
I try to maintain the philosophy that no tool is superior to another; I try not to engage in the epic battles of technology – Windows vs. OS X, Android vs. iOS… Etc. You’ve got to discern for yourself what setup is right for you, what combination of tools will help get those words down on the page. At the end of the day, it’s the content that matters far more than what was used to create it. Technology – both digital and analogue – is just a conduit for ideas to transfer from the mind to the page (or screen).
My setup isn’t perfect, and it’s constantly evolving – such is the nature of technology – but it works. And I like it.
When I’m on the go, I capture thoughts on Evernote. It’s on my Mac and iPad too, so my ideas are with me no matter where I am. I store ideas for possible blog posts in there too, but if I have to write a post while away from my laptop (such as now with this post) then the WordPress app for iPhone is great. In landscape mode it offers a nice typing experience on a touch screen, and helps productivity by only showing a few lines at a time.
I’m still busy on that elusive manuscript, and Scrivener by Literature & Latte is unparalleled for complex, exceedingly long form work. Coupled with my MacBook’s chiclet keyboard, it’s the best creative environment for weathering the storm of words that is a novel. My drafts are always backed up automatically with Dropbox.
But like the great postmodernist architect Robert Venturi posited, complexity and contradiction adds wonderful colour to the palette of life. So when things get too loud, when the chatter generated by tech gets too much, it’s time to break out the Moleskine ruled notebook and my trusty Parker Sonnet. Writing longhand with a fountain pen is a deeply meditative experience. It slows down life, allows you to contemplate things wonderfully. There’s no live word count, hyperlinking, hastagging or entire Internet. It’s just you, the writer, your mind, and the infinite possibilities of the blank pages.
The digital is quickly overtaking the analogue; as a techno person myself I love embracing new ideas and software. But I find mixing digital and analogue tools adds great variety to my writing pursuit and keeps things fresh.
The modern writer is faced with a world that is changing at an unprecedented rate. Writing is becoming a critical way of chronicling this new dawn, and the right system of tools – from both the analogue and digital worlds – will be the weapons of choice to face this battle.